Ask the Expert “How can HR "spring clean" outdated policies and reduce workplace stress for a happier, healthier team?”

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Ever find yourself awake at 2 a.m., obsessing over a hiring dilemma or a tricky workplace issue? Or maybe it’s that HR curveball giving you daytime heartburn? Don’t sweat it—our monthly Ask the Expert column is here to help! 

Each month, we’ll tackle your most pressing questions—whether it’s the latest recruiting trends, game-changing legislation, or creative solutions for managing HR and workplace challenges. We’re your go-to guide for staying ahead of the curve. Got a tricky HR question? We’re all ears! Send it our way! We’d love to tackle it in the next Ask the Expert. 

Let's dive into this month’s question. 

“How can HR "spring clean" outdated policies and reduce workplace stress for a happier, healthier team?” 

Great question! Just like a cluttered home filled with things you no longer use, you might have policies that are outdated, overly complicated, or no longer relevant. This can create stress and confusion for employees. A little HR “spring cleaning” can go a long way in boosting morale, improving productivity, and ensuring compliance with current regulations.  

1. Scan the Environment: What’s Changing?  

Before diving into policy updates, take a step back and assess what’s happening in the world. Changes in laws, industry trends, and even cultural shifts can impact your workplace policies. Review upcoming federal, state, and local labor laws to ensure compliance. This could include updates on pay transparency, family leave, or workplace safety.  

Check industry trends. What are competitors doing? Are there emerging best practices in your field that could make your policies more competitive? Assess internal shifts. Have there been changes in company goals, leadership, or workforce demographics?  

2. Declutter Your Handbook  

When was the last time your employee handbook had a refresh? If it’s been more than a year, chances are you have outdated rules, redundant policies, or legal jargon that makes employees' eyes glaze over.  

Start by cutting excessive wording. Focus on what employees really need to know. If a policy feels outdated or unnecessarily restrictive, it might be time to update or drop it.  

Make your handbook accessible. If it’s buried in an email from three years ago, move it to a shared, easy-to-find digital space. 

3. Simplify and Clarify Policies 

No one enjoys wading through pages of legal jargon to understand their PTO policy. If a policy requires a decoder ring to interpret, simplify it. Clear, concise policies reduce misunderstandings and make it easier for employees to comply. 

4. Address Workload and Burnout 

Policies that unintentionally encourage overwork such as unlimited PTO policies that employees don’t feel comfortable using can contribute to burnout. Review policies related to time off, workload expectations, and mental health resources to ensure they support employee well-being. 

The Bottom Line 

Laws change. Business needs evolve. Yet, some policies seem to stick around like that mystery Tupperware lid no one can match. Spring cleaning your HR policies is about more than compliance. It’s about creating a workplace where employees feel valued, supported, and less stressed.  

So, what’s the first HR policy on your “declutter” list? Let us know in the comments. 

Send us your questions. We’d love to tackle it in the next Ask the Expert.